Jobs at UMBC

Administrative Assistant II

Apply now Job no: 492797
Work type: Staff Full-time
Location: UMBC Campus
Categories: Administrative/Clerical Support

Department:

Education

The UMBC Education Department offers students undergraduate and graduate programs of study leading to teacher certification. 

Responsibilities:

This staff position supports the department and program administration in day-to-day operations as well as long term research and problem solving.  Specific duties include:

  • Takes minutes at the Leadership Team and Community Meetings, and other committee meetings;
  • Assists Department Manager with unit accreditation tasks;
  • Coordinates Departmental website updates;
  • Provides administrative support to the Department Chair and Department Manager;
  • Composes correspondence;
  • Handles incoming phone calls from the general public and from within the university;
  • Makes arrangements for travel, interviews, meetings;
  • Manages office equipment and related service calls;
  • Maintains departmental meeting calendar and meeting room schedule;
  • Works closely with Business Services Specialist to issue and track adjunct and PDS contracts;
  • Assists with SCEQ preparations;
  • Assists with external and internal reporting; and
  • Performs other duties as assigned.
Required Minimum Qualifications:

High school diploma or GED and three years experience providing administrative support.  Must have:  commitment to the mission of the Education Department and an understanding of organization-related issues; computer proficiency in Windows environment; excellent time management, organizational, and communication skills; ability to complete multiple tasks and high volume of work; mature, professional attitude and appearance; openness to continuing learning and upgrading of skills; communicate effectively verbally and in writing; establish and maintain effective work relationships with employees, students and the general public; team player with a positive attitude; the ability to follow written and verbal instructions and; excellent customer service skills.

Preferred Qualifications:  Bachelor's degree preferred.
Special Instructions to Applicants:

 Please include a cover letter, resume, and contact information for three professional references with the application

Closing Date:  November 18, 2018
Salary: Pay Range 09 (starting at $35,728) based on the University System of Maryland Pay Program
Hours: Full-time
Type: Regular
FLSA Status: Nonexempt 
Benefits: UMBC offers a benefits package for regular and grant-funded regular employees including generous leave, excellent health, life, and disability insurance, retirement plans, tuition remission, on-site preschool, and numerous professional development and wellness opportunities. Contractual/Contingent II positions may include some benefits. To learn more about our benefits click here.
 Equal Opportunity Statement:  UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Accommodation: 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization   As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
   

Advertised: Eastern Standard Time
Applications close:

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