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Administrator, Research Grants and Fellowships

Apply now Job no: 494132
Work type: Staff Full-time
Location: UMBC Campus
Categories: Grants Management



College of Arts, Humanities and Social Sciences (CAHSS)


Position Overview:

The Administrator is essential to research and creative achievement (RCA) success within CAHSS. The successful candidate will have significant experience in higher education and/or non-profit grants development, grant writing and award management. In collaboration with grants staff in our college, the Administrator will help to enhance and expand the grant services we provide to our faculty members in the arts, humanities and social sciences. This position will assist faculty principal investigators (PIs) in developing, writing and editing grant proposals, as well as preparing workable project budgets. It will also assist with award set-up and implementation, following university and sponsor guidelines, and should have familiarity with higher education grant pre- and post-award processes, including routing approval, project monitoring, project management (budget and finance) and reporting.   

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $64,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2022 Great College to Work for…. In every category.


A hybrid telework schedule may be available. 

  • Organize and manage the proposal preparation process, including communicating in an effective manner with PIs, Office of Sponsored Programs and external sponsors on eligibility and grant application requirements.
  • Provide editing and proofreading of proposal narratives. When needed, the incumbent will build on the faculty's initial idea and text and develop a clear, concise and compelling proposal narrative.
  • Ensure alignment of proposal with sponsor requirements.
  • Assist with budget preparation and budget justification.
  • Assist with award setup in coordination with the PI, lead department, Dean’s Office and Office of Sponsored Programs.
  • Provide post-award services, as needed, to include budget transactions and reconciliation and preparation of reports and project closeout.
  • Work collaboratively with other research grants administration staff on organizing and promoting grants-related trainings and workshops for faculty.
  • Work with faculty teams on cross-disciplinary and inter-institutional proposals, as well as those that involve community partners. 
Required Minimum Qualifications:
  • Bachelor’s Degree, preferably in a Humanities, Arts or Social Sciences field
  • Three years of experience in grant writing, development and grant management or related experience in higher education, government or non-profit organizations, especially with Arts, Humanities and Humanistic Social Science grants
  • Experience in pre-award and post-award grant processes
  • Strong written and communication skills in a higher education, governmental, or non-profit organization setting
  • Ability to work in Microsoft Office and Adobe programs 
Preferred Qualifications: 
  • Master’s Degree in a Humanities, Arts or Social Sciences field
  • Five or more years of experience in grant writing, development and management experience, especially in the Arts, Humanities and Humanistic Social Sciences
  • Knowledge of Arts and Humanities grant and fellowship sponsors, including government agencies, foundations and private funders
  • Familiarity with grants management system software, including PeopleSoft Financial and Human Resources and Kuali
  • Familiarity with grant databases, such as Grant Forward and Foundation Directory Online
  • Grant accounting and reporting experience
Background Screening Statement:

A background check will be required.  

Special Instructions to Applicants:

Upload a cover letter and a resume with the names of three references. 

Closing Date: Open Until Filled

UMBC offers a rich benefits package.

Regular and grant funded regular positions (Full benefits summary click here):

Generous Leave which includes accruing:

  • 22 Days of Annual Leave  
  • 15 Days of Sick Leave  
  • 15 Holidays
  • 3 Personal Days

Tuition Remission:

  • 8 credit hours per semester
  • Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

  • Life and disability insurance
  • Retirement plans (including the choice of joining the pension plan)
  • Professional development opportunities
  • Wellness opportunities
  • & Much more

Contingent II positions may include some benefits

Benefits offered align with type (Regular, Contingent II, etc.) of position. 

Salary: Salary starts at $64,000, commensurate with qualifications and experience.
Hours: Full Time
Type: Regular
FLSA Status: Exempt
 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   


If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization:  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Daylight Time
Applications close: Open Until Filled

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