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Financial Services - Executive Assistant/Business Services Specialist

Apply now Job no: 494519
Work type: Staff Full-time
Location: UMBC Campus
Categories: Administrative/Clerical Support, Business/Accounting/Finance

Department:

Financial Services

Position Overview:

The Business Services Specialist in the Financial Services Office provides executive level support to the Associate Vice President of Administration and Finance as well as the Assistant Vice President & Controller of Financial Services. This position acts as departmental staff resource offering operational and business support. The incumbent will also act as liaison with the campus community ensuring accurate direction to community inquiries.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts has 11 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available. 

What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2023 Great College to Work for…. In every category.

Telework:

A hybrid telework schedule may be available. 

Responsibilities:

Specific duties include:

  • Providing executive level support to the Associate Vice President of Administration and Finance as well as the Assistant Vice President & Controller of Financial Services
  • Assisting the Associate Vice President & Assistant Vice President as well as any of their direct reports in coordinating meetings with the UMBC campus community as well as external stakeholders 
  • Acting as a departmental liaison to the campus community ensuring accurate direction to Financial Services related community inquiries
  • Providing data and research to the Associate Vice President, Assistant Vice President and their direct reports to aid in decision making or meeting presentations
  • Overseeing the department’s business processes, to include but not
    limited to accounts payable, journal entries, procurement, contract approvals, inventory control and acts as the human resources liaison
  • Updating and overseeing the Financial Services website and additional unit websites as assigned
  • Acting as a secondary support to the Administrative Shared Services Center, which is a part of the Financial Services department
  • In collaboration with the Office of Contract and Grant Accounting, processes sponsored award payments/deposits
  • Coordinating office maintenance, reserving and arranging meeting space on
    campus, overseeing collaborative departmental calendars and disseminating pertinent information to the department
Required Minimum Qualifications:
  • High School Diploma or GED
  • Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing and personnel work

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Background Screening Statement:

A background check will be required.  

Special Instructions to Applicants:

Upload a cover letter and a resume.  

Closing Date: Open Until Filled
Benefits:

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

  • 11 Days of Annual Leave  (increases with years of service)
  • 15 Days of Sick Leave  
  • 15 Holidays
  • 3 Personal Days

Tuition Remission:

  • 8 credit hours per semester
  • Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

  • Life and disability insurance
  • Retirement/Pension plan
  • Professional development opportunities
  • Wellness opportunities
  • & Much more

Contingent II positions may include benefits

Benefits offered align with type (Regular, Contingent II, etc.) of position. 

Salary: Pay Range 11 based on the University System of Maryland Pay Program
Hours: Full-time 
Type: Regular
FLSA Status: Nonexempt
 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation: 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization:  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Daylight Time
Applications close: Open Until Filled

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