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Administrative Assistant II

Apply now Job no: 493977
Work type: Staff Full-time
Location: UMBC Campus
Categories: Administrative/Clerical Support

Department:

The College of Engineering and Information Technology's (COEIT) Dean's Office and the Department of Engineering and Computing Education Programs (ECEP)

Position Overview:

The College of Engineering and Information Technology is seeking an Administrative Assistant II to provide general administrative support to both the Dean's Office and the Engineering and Computing Education Programs. The position will report directly to the College's Chief of Staff and provide support in the areas of front desk support, maintenance requests, inventory control, course scheduling, travel arrangements, social media, hiring support and scheduling.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $39,232 and has 11 days of vacation as well as winter break, spring break, and personal days for regular full-time roles. Tuition remission is also available. 

What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2021 Great College to Work for…. In every category.

Telework:

A hybrid telework schedule may be available. 

Responsibilities:

Specific responsibilities include:

  • Serve as the point of contact for visitors and guests of the COEIT Dean’s Office
  • Hiring support for ECEP Teaching Fellows and Teaching Assistants
  • Scheduling of classes for ECEP, including room and technology assignments
  • Administer ECEP’s social media account, website and other informational documents
  • Primary contact for inventory control within COEIT Dean’s Office and ECEP, to include ensuring all capital and sensitive inventory is tagged and accounted for and conducting routine physical inventory in compliance with University policy
  • Serve as ECEP's primary contact for travel requests and reimbursements as needed
  • Purchasing and travel for the COEIT Dean's Office and ECEP
Required Minimum Qualifications:
  • High School Diploma or GED
  • Three years experience providing administrative support

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications: 
  • Associate's Degree
  • Higher education experience
Background Screening Statement:

A background check will be required.  

Special Instructions to Applicants:

Upload a cover letter and a resume.  

Closing Date: For best consideration, apply by January 2, 2023. This position will remain open until filled.
Benefits:

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

  • 11 Days of Annual Leave  (increases with years of service)
  • 15 Days of Sick Leave  
  • 15 Holidays
  • 3 Personal Days

Tuition Remission:

  • 8 credit hours per semester
  • Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

  • Life and disability insurance
  • Retirement/Pension plan
  • Professional development opportunities
  • Wellness opportunities
  • & Much more

Contingent II positions may include benefits

Benefits offered align with type (Regular, Contingent II, etc.) of position. 

Salary: Pay Range 09 (starting at $39,232) based on the University System of Maryland Pay Program
Hours: Full-time
Type: Regular
FLSA Status: Nonexempt
 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation: 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization:  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Standard Time
Applications close: Open Until Filled

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