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Accounting Associate

Apply now Job no: 493903
Work type: Staff Full-time
Location: UMBC Campus
Categories: Business/Accounting/Finance, Library


The Albin O. Kuhn Library & Gallery at the University of Maryland, Baltimore County (UMBC). 

Position Overview:

Under the direct supervision of the Business Service Specialist, the Accounting Associate will be responsible for performing accounting clerical tasks for both the Library and the Gallery as separate departments.

Why Work at UMBC?

UMBC offers competitive compensation.  This role starts at $39,232 and has 11 days of vacation as well as winter break, spring break, and personal days for regular full time roles.  Tuition remission is also available. 

What is it like to work at UMBC?  Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2021 Great College to Work for…. In every category.


A hybrid telework schedule may be available for Maryland residents. 



Specific duties and responsibilities include:

  • Prepare cash receipt documentation for daily deposit.

  • Process invoices in UMBC PAW for Library Serials and Monographs daily.

  • Back up to Business Service Specialist with transactions recorded in Aleph.

  • Staff will process requisitions, contracts, and payment requests for all Library Departments.

  • Process payment using the UMBC purchasing card while maintaining backup documentation.

  • Process all Library supply orders using the purchasing card or PAW system.

  • Complete reconciliation for Library Revolving and Library Gallery transactions.

  • Monitoring transactions and budget for accuracy.

  • Serve as a P-Card reallocator to the Gallery staff.

  • Shipping and receiving postage using UPS world-ship for Library departments.

  • Will supervise Student Assistant and Accounting Clerk.

Required Minimum Qualifications:
  • High School Diploma

  • 4 Years of Accounting Clerical Experience

  • Must be skilled in performing mathematical computations, operating a calculator and utilizing analytical techniques to reconcile financial data.

  • Thorough knowledge of bookkeeping principles, mathematical methods and techniques and accounting standards.

  • The ideal candidate will be detail-oriented, have excellent verbal and written communication skills and be able to work independently with little supervision

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications: 
  • 1 Full year of Supervisory Experience
  • Experience in PeopleSoft Campus Solutions and PeopleSoft Financial systems is a plus.

  • Ability to prepare written records and reports.

  • Proficiency in Excel and Google Sheets.

  • Ability to communicate effectively.

  • Be able to work independently with little supervision;

  • Ability to supervise and train others in assigned accounting clerical work.

Background Screening Statement:

A background check will be required. 

Special Instructions to Applicants:

In addition to a resume, please upload a cover letter and three professional references. For best consideration, submit your application before October 14, 2022

Closing Date: Open Until Filled

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

  • 11 Days of Annual Leave  (increases with years of service)
  • 15 Days of Sick Leave  
  • 15 Holidays
  • 3 Personal Days

Tuition Remission:

  • 8 credit hours per semester
  • Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

  • Life and disability insurance
  • Retirement/Pension plan
  • Professional development opportunities
  • Wellness opportunities
  • & Much more

Benefits offered align with type: Regular, Non-Exempt position. 

Salary: Pay Range 09 (starting at $39,232) based on the University System of Maryland Pay Program
Hours: Full-time
Type: Regular
Additional Information: This is a full time (40 hrs./wk.), Monday to Friday, Non-Exempt Position. Hours will be from 8:30am to 5:00pm with telework available.
FLSA Status: Nonexempt
 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   


If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Daylight Time
Applications close: Open Until Filled

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