Executive Coordinator

Job no: 494960
Position type: Staff Full-time
Location: UMBC Campus
Division/Equivalent: 10362 - Academic Affairs (Provost)
School/Unit: 10103 - Professional Education & Train
Department/Office: 10455 - DPS Central Support Roll up
Categories: Administrative/Professional

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Department:

Division of Professional Studies
Position Overview:

The Executive Coordinator supports the Vice Provost for Professional and Extended Studies and is responsible for managing activities within the Vice Provost office, which includes communications, workflow, providing support for partnership development and stewardship, inquiries, and/or other related information. The Executive Coordinator plays a key role in providing an inclusive, knowledgeable, and largely independent administration of (but not limited to) the Vice Provost’s time, calendar, goals, record-keeping, technology needs, and project portfolio. This individual serves the unique responsibility of channeling the Vice Provost’s efforts towards the larger business strategies through application of strategic thinking, organizational and time management, and communication skills, exercised with the utmost discretion and confidentiality.
Why Work at UMBC?

UMBC offers competitive compensation.  This role starts at $79,900 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC?  Check out Glassdoor or Indeed.

For 15 years in a row UMBC has been recognized as a Great College to Work For! 
Responsibilities:

Specific duties include:

  • Strategic time, event and calendar optimization as the project manager and program planner for the Office of the Vice Provost.  Uses initiative and independent judgement to coordinate facilitation, logistics, vendors, and all details about events and meetings hosted by the Office of the Vice Provost.
  • Operations administration and supervision to include policy application, guideline and procedure drafting, correspondence drafting, and records management.  Provide recommendations to the Vice Provost on administrative and operations functions and oversight.
  • Creates reporting using complex and/or sensitive data to assist the Vice Provost in decision making.
  • Serves as a liaison between the Vice Provost and other university administrators, faculty, staff and various departments and units.
  • Performing other duties as assigned.
Required Minimum Qualifications:

 

  • Requires a Bachelor's Degree
  • Six years of support experience, two years of which was providing primary administrative support to a key administrator. 
  • Proficiency in MS Word, Excel, PowerPoint, Google Applications, Video Conferencing (Webex, Zoom, etc). 
  • Exceptional organizational and project management skills. 
  • Excellent interpersonal and communications skills. 
  • Ability to interact with a broad range of internal and external constituencies, including senior leaders.
Preferred Qualifications: 
  • Administrative experience within Higher Education/collegiate setting
  • Strong emotional intelligence and ability to relate industry goals to the competitive landscape of an institution/organization
Background Screening Statement:

A background check will be required. 
Special Instructions to Applicants:

Upload a cover letter and a resume.  
Closing Date: Open Until Filled
Benefits:

UMBC offers a rich benefits package.

Regular and grant funded regular positions (Full benefits summary click here):

Generous Leave which includes accruing:

  • 22 Days of Annual Leave  
  • 15 Days of Sick Leave  
  • 15 Holidays
  • 3 Personal Days

Tuition Remission:

  • 8 credit hours per semester
  • Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

  • Life and disability insurance
  • Retirement plans (including the choice of joining the pension plan)
  • Professional development opportunities
  • Wellness opportunities
  • & much more 
Salary:

Salary: $79,900 - $85,000 depending on qualifications and experience.

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Hours: Full-time
Type: Regular
FLSA Status: Exempt
 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation: 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Daylight Time
Application close:

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