Manager of Project Controls

Job no: 494996
Position type: Staff Full-time
Location: UMBC Campus
Division/Equivalent: 10361 - Administration & Finance
School/Unit: 10355 - Administrative Services
Department/Office: 10257 - Facilities Management
Categories: Executive/Director/Management, Facilities/Grounds/Skilled Trades

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Department:

Facilities Management

UMBC’s Facilities Management (FM) department strives to provide excellence in planning, design, construction, operations and maintenance of UMBC’s facilities, grounds and utilities. Our staff maintains 70 university buildings on 512 acres of grounds and provides service to nearly 3.7 million gross square feet of space.
Position Overview:

The Manager of Operations and Maintenance Project Controls reports directly to the Director of Operations and Maintenance; the incumbent provides leadership in the strategic oversight of operations and financial coordination for the unit. 
Why Work at UMBC?

UMBC offers competitive compensation.  This role starts at $92,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC?  Check out Glassdoor or Indeed.

For 15 years in a row UMBC has been recognized as a Great College to Work For! 
Responsibilities:
  • Leads the development and oversight of analytical tools and dashboards to evaluate operational data, optimize workflows, and support budget administration.
  • Directs the use of systems such as AssetWorks (AiM) and On-call contract logs to track Facilities Management metrics, ensuring data accuracy and cross-shop alignment.  
  • Manages the full budget cycle for the unit, including planning, forecasting, and analysis of expenditures and revenue.
  • Identifies financial discrepancies, recommends strategic adjustments, and ensures timely execution of approved changes in collaboration with O&M leadership.
  • Oversees procurement and purchasing operations for the unit.  Ensures compliance with applicable regulations, manages account creation and reconciliation through automated systems, and maintains written procedures for all financial and purchasing activities.
  • Directs the development, execution, and renewal of On-call service contracts.
  • Leads the unit’s participation in RFP processes, scope of work development, and bid evaluations.
  • Leads the standardization, documentation, and communication of Facilities management practices.
  • Manages internal project coordination and scheduling and ensures alignment of meeting outcomes with the unit’s priorities.
  • Administers asset management and preventive maintenance (PM) systems.
Required Minimum Qualifications:
  • Bachelor's degree preferably in business, contracting, project management, construction, management or related field.  
  • Five years of experience in a related field.
  • Lead teams of peers or subordinates.
  • Demonstrated ability to organize and prioritize multiple projects and programs.
  • Exhibits effective communication, both orally and in writing, with internal and external stakeholders.
  • Demonstrated experience improving service quality and processes.
  • Proficient utilizing WMS software to manage workflows, collect and organize data and project facility service and maintenance needs.
  • Strong skills in data analysis, reporting, and judgement-based decision-making.
  • Displayed familiarity with building systems and general workplace regulatory compliance.
Background Screening Statement:

A background check will be required. 
Special Instructions to Applicants:

Upload a cover letter and a resume.  
Closing Date: Open Until Filled
Benefits:

UMBC offers a rich benefits package.

Regular and grant funded regular positions (Full benefits summary click here):

Generous Leave which includes accruing:

  • 22 Days of Annual Leave  
  • 15 Days of Sick Leave  
  • 15 Holidays
  • 3 Personal Days

Tuition Remission:

  • 8 credit hours per semester
  • Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

  • Life and disability insurance
  • Retirement plans (including the choice of joining the pension plan)
  • Professional development opportunities
  • Wellness opportunities
  • & Much more
Salary:

Salary: $92,000 - $104,000 depending on qualifications and experience.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Hours: Full-time 
Type: Regular 
FLSA Status: Exempt
 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation: 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Daylight Time
Application close:

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