Operations and Communications Coordinator

Job no: 495358
Position type: Staff Full-time
Location: UMBC Campus
Division/Equivalent: 10362 - Academic Affairs (Provost)
School/Unit: 10143 - College of Eng & Info Tech
Department/Office: 10110 - COEIT Academics
Categories: Administrative/Professional

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Department:

Institute for Harnessing Data and Model Revolution in the Polar Regions (iHARP)
Position Overview:

The University of Maryland, Baltimore County (UMBC) is seeking an Operations and Communications Coordinator for the Institute for Harnessing Data and Model Revolution in the Polar Regions (iHARP). Reporting to the Center Director and working closely with on- and off-campus collaborators, the incumbent will be responsible for the coordination of operations and communications for the iHARP research center.
Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $62,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC?  Check out Glassdoor or Indeed.

For 16 years in a row UMBC has been recognized as a Great College to Work For! 
Telework:

A hybrid telework schedule may be available. 
Responsibilities:
  • Coordinating day-to-day center administrative operations and resolve routine operational issues within established policies and procedures, escalating matters requiring leadership or central office decisions
  • Serving as an operational resource for students, researchers, fellows, faculty, and non-UMBC partners by responding to routine questions regarding payroll, travel, events, conference registration, center communications, and administrative requirements
  • Coordinating facilities work orders, building access requests, and monitoring and reporting on sensitive/capital inventory
  • Serving as primary administrative liaison among UMBC faculty, OCAM, subawardee institutions, and external collaborators
  • Coordinating scheduling, administrative follow-up, and tracking of multi-institutional activities, deliverables, timelines, and reporting requirements
  • Planning and coordinating workshops, conferences, scientific meetings, and related program activities, including schedules, speakers, venues, travel/logistics, promotional materials, participant communications, and post-event documentation
  • Preparing, processing, and tracking routine reimbursements, stipends, purchases, travel, and procurement documentation using, PAW, p-card, PeopleSoft Finance, FADS, and/or successor systems
  • Completing additional administrative projects as assigned to support iHARP and OCAM priorities
Required Minimum Qualifications:
  • Bachelor's degree
  • Three years of experience in project management, communications, and business administration or in a related field. 
  • Applicants should have strong written and verbal communication and customer-service skills, strong computer skills, and the ability to learn new administrative systems. 
  • The ideal candidate will have proven problem-solving and organization skills and the ability to exercise sound judgment within established policies and procedures.
Preferred Qualifications: 
  • Experience using Google Workspace (Docs, Sheets, Slides, Drive, and related tools
Background Screening Statement:

A background check will be required. 
Special Instructions to Applicants:

Upload a cover letter and a resume.  
Closing Date: Open Until Filled
Benefits:

UMBC offers a rich benefits package.

Regular and grant funded regular positions (Full benefits summary click here):

Generous Leave which includes accruing:

  • 22 Days of Annual Leave  
  • 15 Days of Sick Leave  
  • 15 Holidays
  • 3 Personal Days

Tuition Remission:

  • 8 credit hours per semester
  • Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

  • Life and disability insurance
  • Retirement plans (including the choice of joining the pension plan)
  • Professional development opportunities
  • Wellness opportunities
  • & Much more
Salary:

Salary: $62,000 - $70,000 depending on qualifications and experience.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Hours: Full-time
Type:

Grant Funded

This position is Grant Funded, wherein employment is contingent upon continued award funding.
FLSA Status: Exempt
 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation: 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Daylight Time
Application close:

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