| Department: |
Office of Institutional Advancement
UMBC’s Office of Institutional Advancement supports the University’s mission and strategic priorities in a variety of ways, including telling the UMBC story through brand, stories and design; building partnerships with community stakeholders; and fundraising to support students, faculty, alumni and programs.
OIA launched a divisional Diversity and Inclusion Initiative in 2018. The goal of the initiative is for OIA to be more intentional in our efforts to reflect UMBC’s commitment to inclusive excellence. Engaging deeply in work to improve diversity and inclusion can be challenging, but doing this work thoughtfully and sincerely is essential to creating a truly supportive, positive work environment for all. In fact, it is in those challenging moments—such as when we’re confronting stereotypes or unconscious bias—that opportunities for growth present themselves.
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| Position Overview: |
The Business Services Specialist will be responsible for business functions supporting University Communications and Marketing (UCM). Under the guidance and assistance of existing university staff, this position will support a combination of business operations, including procurements, accounts payable, recruitment and HR transactions, and will be the main business and administration support for the UCM division. Other responsibilities include processing travel and ordering office supplies, tracking expenditures, producing reports as requested, documenting expenditures, providing regular updates and assisting departments in staying within budget.
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| Why Work at UMBC? |
UMBC offers competitive compensation. This role starts at $46,407 and has 11 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.
What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2023 Great College to Work for…. In every category.
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| Telework: |
A hybrid telework schedule may be available.
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| Responsibilities: |
The person in this role will track and update the status of each vacant position in the UCM staffing chart, and will be responsible for the onboarding of all new UCM staff. This role is responsible for ensuring all hiring documents from new employees are properly completed and submitted.
The Business Services Specialist (UCM) uses PeopleSoft HR system to process and review time and leave for designated staff and students and initiate corrections as needed. This role is responsible for processing leave payouts and terminations and other employee actions.
Financial responsibilities include working on complex multi-step purchases with contracts (including IT agreements - Software Cloud services requests) using PAW and will use PeopleSoft Finance for other reporting. This position is responsible for ordering supplies and equipment and receives and distributes supplies as appropriate working with other specialists to ensure proper controls are in place.
The Business Services Specialist processes travel; maintains a P-Card for purchases; and assists with other duties as assigned, including volunteering for events, team projects or other campus activities.
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| Required Minimum Qualifications: |
- High School Diploma or GED
- Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing and personnel work
Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
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| Preferred Qualifications: |
- Bachelor's Degree in Business, Accounting, HR or a related field
- Prior experience working at USM, State of Maryland or higher education
- Experience or training in diversity, equity and inclusion initiatives are helpful
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| Background Screening Statement: |
A background check will be required.
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| Special Instructions to Applicants: |
Please upload a cover letter and resume.
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| Closing Date: |
Open Until Filled |
| Benefits: |
UMBC offers a rich benefits package including the following for nonexempt regular employees.
Generous Leave which includes accruing the following for full time positions:
- 11 Days of Annual Leave (increases with years of service)
- 15 Days of Sick Leave
- 15 Holidays
- 3 Personal Days
Tuition Remission:
- 8 credit hours per semester
- Tuition remission at UMBC for eligible dependents after two years of FT employment
Additional Benefits:
- Life and disability insurance
- Retirement/Pension plan
- Professional development opportunities
- Wellness opportunities
- & Much more
Contingent II positions may include benefits.
Benefits offered align with type (Regular, Contingent II, etc.) of position.
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| Salary: |
Pay Range 11 (starting at $46,407) based on the University System of Maryland Pay Program |
| Hours: |
Full-time |
| Type: |
Regular |
| FLSA Status: |
Nonexempt |
| Equal Opportunity Statement: |
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. |
| Title IX: |
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. |
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Accommodation:
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If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
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| Work Authorization: |
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. |