| Department: |
Computer Science and Electrical Engineering
The Department of Computer Science and Electrical Engineering (CSEE) is part of the College of Engineering and Information Technology (COEIT) at UMBC.
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| Position Overview: |
The Department of Computer Science and Electrical Engineering at UMBC is currently recruiting for an Administrative Assistant II. Reporting to the Academic Affairs Manager, the incumbent will be primarily responsible for procurement, travel and accounts payable for the department.
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| Why Work at UMBC? |
UMBC offers competitive compensation. This role starts at $40,609 and has 11 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.
What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2023 Great College to Work for…. In every category.
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| Telework: |
A hybrid telework schedule may be arranged.
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| Responsibilities: |
Specific responsibilities include:
- Prepares and processes graduate assistant contracts.
- Manages departmental procurement, processing faculty and departmental purchases through procurement cards and internal systems (PAW).
- Processes various reimbursements, stipends, moving expenses, advertisements, marketing allocations and procurements using the PAW system, PeopleSoft Finance, REX Finance or equivalent, demonstrating meticulous attention to detail for accurate review and approval.
- Assists faculty, students and staff, including pre-approval guidance to navigate internal systems and university policies.
- Provides comprehensive administrative, departmental and academic support to faculty, staff and students at the front desk. Effectively communicates updates to relevant parties. Student and part-time faculty contracts. Use of PAW, PeopleSoft, REX, Google Suite, Microsoft applications or equivalent.
- Makes arrangements for and coordinates successful events
- Assists with Publicity and Website updates.
- Communicates updates, prepares agendas and takes minutes to relevant parties.
- Performs other duties as assigned.
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| Required Minimum Qualifications: |
- High School Diploma or GED
- Three years experience providing administrative support
- Proven organizational and interpersonal skills and the ability to communicate verbally and in writing
- Proficiency in using computer software packages
Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
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| Preferred Qualifications: |
- Bachelor's Degree
- Two years of experience in administrative, accounts payable, purchasing, personnel work or a related field
- Applies attention to detail in the processing of administrative matters for review and approval
- Established analytical skills to review expenditures and revenues
- Ability to handle confidential and sensitive matters with discretion and tact with accounts payable.
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| Background Screening Statement: |
A background check will be required.
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| Special Instructions to Applicants: |
Upload a cover letter and a resume.
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| Closing Date: |
Open Until Filled |
| Benefits: |
UMBC offers a rich benefits package including the following for nonexempt regular employees.
Generous Leave which includes accruing the following for full time positions:
- 11 Days of Annual Leave (increases with years of service)
- 15 Days of Sick Leave
- 15 Holidays
- 3 Personal Days
Tuition Remission:
- 8 credit hours per semester
- Tuition remission at UMBC for eligible dependents after two years of FT employment
Additional Benefits:
- Life and disability insurance
- Retirement/Pension plan
- Professional development opportunities
- Wellness opportunities
- & Much more
Contingent II positions may include benefits.
Benefits offered align with type (Regular, Contingent II, etc.) of position.
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| Salary: |
Pay Range 09 (starting at $40,609) based on the University System of Maryland Pay Program |
| Hours: |
Full-time |
| Type: |
Regular |
| FLSA Status: |
Nonexempt |
| Equal Opportunity Statement: |
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. |
| Title IX: |
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. |
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Accommodation:
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If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
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| Work Authorization: |
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. |