| Department: |
Colwell Center Operations/Shared Services
https://colwellcenter.usmd.edu/
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| Position Overview: |
The Rita Rossi Colwell Center Operations is seeking an Accounting Associate to provide accounting and administrative support for its Shared Services Operations.
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| Why Work at UMBC? |
UMBC offers competitive compensation. This role starts at $46,736 and has 11 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.
What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2023 Great College to Work for…. In every category.
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| Telework: |
A hybrid telework schedule may be available after completion of a probationary period.
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| Responsibilities: |
Under general supervision, the Accounting Associate provides complex administrative support. Specific responsibilities include:
- Places and expedites small procurement orders and processes and distributes requisitions, purchase orders and other necessary documents in the UMBC Procurement System (PAW).
- Utilizes the State Purchasing Card to place orders. Verifies completeness, accuracy and consistency of data and related tracking reports in departmental shadow accounting system (Cayuse) and various payment tracking reports. Enters encumbrances into the departmental shadow accounting system, and researches periodic encumbrance reports in order to maintain accurate budget projections and financial reports for the department.
- Research and resolve vendor payment problems.
- Ensure payments are made to the correct account and processed in a timely manner.
- Perform various Accounts Payable/Receivable functions.
- Prepare cash receipts for submission to Student Business Services as needed for review and approval by the Business or Office Manager.
- Process biweekly payroll.
- Process travel requests and reimbursements. Make travel arrangements for personnel, prepare associated travel documents, initiate pre-approval authorizations and submit reimbursements per operating requirements.
- Other duties as assigned.
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| Required Minimum Qualifications: |
- High School Diploma or GED
- Four years accounting clerical experience. Customer service experience and/or cash handling and payment processing experience.
Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
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| Preferred Qualifications: |
- Strong knowledge in accounting/finance and procurement operations, practices and procedures
- This position must be able to prioritize workload and establish systems to ensure prompt completion and follow through
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| Background Screening Statement: |
A background check will be required.
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| Special Instructions to Applicants: |
Upload a cover letter and a resume.
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| Closing Date: |
July 9, 2024 |
| Benefits: |
UMBC offers a rich benefits package including the following for nonexempt regular employees.
Generous Leave which includes accruing the following for full time positions:
- 11 Days of Annual Leave (increases with years of service)
- 15 Days of Sick Leave
- 15 Holidays
- 3 Personal Days
Tuition Remission:
- 8 credit hours per semester
- Tuition remission at UMBC for eligible dependents after two years of FT employment
Additional Benefits:
- Life and disability insurance
- Retirement/Pension plan
- Professional development opportunities
- Wellness opportunities
- & Much more
Contingent II positions may include benefits.
Benefits offered align with type (Regular, Contingent II, etc.) of position.
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| Salary: |
Pay Range 09 (starting at $46,736) based on the University System of Maryland Pay Program |
| Hours: |
Full-time (Monday through Friday) |
| Type: |
Contractual (Contingent II) |
| Additional Information: |
Please note that this is a full-time contractual staff position. The contract term will be for a one-year period, with the option to renew. |
| FLSA Status: |
Nonexempt |
| Equal Opportunity Statement: |
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. |
| Title IX: |
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. |
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Accommodation:
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If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
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| Work Authorization: |
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. |