| Department: |
Financial Services
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| Position Overview: |
The Business Services Specialist, Travel, under the supervision of the Assistant Manager of Business Services, is responsible for working with the campus community to approve all travel requests for reimbursement, ensuring that the requester follows all UMBC and State policies relating to travel.
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| Why Work at UMBC? |
UMBC offers competitive compensation. This role starts at $52,000 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.
What is it like to work at UMBC? Check out Glassdoor or Indeed.
The 15 years in a row UMBC has been recognized as a Great College to Work For!
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| Telework: |
A hybrid telework schedule may be available.
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| Responsibilities: |
- The Coordinator will approve all travel requests for reimbursement, ensuring that the requester follows all UMBC and State policies relating to travel, and provides all appropriate documentation.
- The Coordinator will train and provide guidance and supervision to the campus community, to include:
- Updating travel policies and procedures
- Updating the travel website consistently with training and informational documentation
- Resolving issues through the RT Ticket System
- Acting as the liaison between Business Services and the Division of Information Technology (DoIT), campus users of the Travel System, Center for Global Engagement (CGE) relating to international travel, and the UMBC-approved travel agencies
- Address and resolve all audit requests and issues pertaining to travel reimbursements and processes
- The reconciliation of all airfare/rail and fee charges, and the distribution of the charges to the departments.
- This position will provide backup for the Working Fund Custodian, the Petty Cash Custodian and the Assistant Manager.
- It is probable that UMBC will contract for a new travel system. The incumbent will assist the Assistant Manager in transitioning the campus to the new system.
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| Required Minimum Qualifications: |
- High School Diploma or GED
- Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work
- Ability to apply basic analytical skills
- Effective verbal and written communication
Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
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| Preferred Qualifications: |
- Bachelor's Degree
- Preferred experience in one or more of the following areas:
- Planning international trips, demonstrating a strong understanding of travel logistics, including itinerary coordination and compliance with international travel requirements.
- Processing domestic or international travel reimbursement requests, showcasing attention to detail, familiarity with travel policies, and the ability to ensure accurate financial documentation.
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| Background Screening Statement: |
A background check will be required.
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| Special Instructions to Applicants: |
Upload a cover letter and a resume.
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| Closing Date: |
Open Until Filled |
| Benefits: |
UMBC offers a rich benefits package including the following for nonexempt regular employees.
Generous Leave which includes accruing the following for full time positions:
- 14 Days of Annual Leave (increases with years of service)
- 15 Days of Sick Leave
- 15 Holidays
- 3 Personal Days
Tuition Remission:
- 8 credit hours per semester
- Tuition remission at UMBC for eligible dependents after two years of FT employment
Additional Benefits:
- Life and disability insurance
- Retirement/Pension plan
- Professional development opportunities
- Wellness opportunities
- & Much more
Contingent II positions may include benefits.
Benefits offered align with type (Regular, Contingent II, etc.) of position.
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| Salary: |
Pay Range 11 (minimum: $49,582 maximum: $81,782) based on the University System of Maryland (USM) Pay Program.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
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| Hours: |
Full-time |
| Type: |
Regular |
| Additional Information: |
If applicable, add any additional information such as the grant funded statement, length of position, housing/meal plan, etc. |
| FLSA Status: |
Nonexempt |
| Equal Opportunity Statement: |
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. |
| Title IX: |
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. |
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Accommodation:
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If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
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| Work Authorization |
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. |