| Department: |
Facilities Management
UMBC’s Facilities Management (FM) department strives to provide excellence in planning, design, construction, operations and maintenance of UMBC’s facilities, grounds and utilities. Our staff maintains 70 university buildings on 512 acres of grounds and provides service to nearly 3.7 million gross square feet of space.
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| Position Overview: |
Under general supervision, provides executive level secretarial and administrative assistance to a key executive or official as designated by the institution. Incumbents regularly handle matters of a highly confidential or sensitive
nature. Level allocation is based on criteria as established by the institution.
Note: This is an internal promotional opportunity and is open to current regular and Contingent II UMBC employees only.
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| Why Work at UMBC? |
UMBC offers competitive compensation. This role starts at $48,138 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.
What is it like to work at UMBC? Check out Glassdoor or Indeed.
For 15 years in a row UMBC has been recognized as a Great College to Work For!
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| Telework: |
A hybrid telework schedule may be available.
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| Responsibilities: |
- Prepares and revises electronic and hard copy correspondence, charts, forms, and other material from copy or notes created by others. Proofreads materials and edits outgoing correspondence for procedural, typographical and grammatical accuracy with general policy and factual correctness.
- Receives, summarizes and prioritizes incoming correspondence and information. Screens out items to be handled personally and forwards remainder with necessary background materials.
- Manages calendar of the executive by scheduling appointments and engagements without prior clearance. Assures that executive is fully briefed before meetings on matters to be considered. May attend meetings and prepare notes.
- Assists with management of the calendar of the director and other operational staff as needed. Schedules appointments, engagements and departmental events, including campus wide searches for venues. Makes arrangements and coordinates all details for meetings, including accessibility to AV equipment.
- Exercises independent judgement and initiative in establishing and revising complex and sensitive filing systems. Enters, updates, and retrieves information stored in files and databases; customizes special reports.
- Oversees office operations, distributes mail, ensures equipment, materials, office supplies, and space are used efficiently and effectively, including management of department cell phones. Assists the department's financial manager, including management of departmental p-cards.
- Ensures confidentiality of information. Acts as intermediary for executive, interacting with officials, staff at all levels, and the public. Provides information requiring comprehensive knowledge of institution policies, procedures, and special issues.
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| Required Minimum Qualifications: |
- High School Diploma or GED
- Four years of secretarial experience
Must be a current regular or Contingent II UMBC employee.
Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
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| Preferred Qualifications: |
- Bachelor's Degree in Business, Management, or related field
- 5 years progressively responsible positions held in facility maintenance or contract service management in a multi-facility environment
- 2 years supervisory experience
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| Background Screening Statement: |
A background check will be required.
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| Special Instructions to Applicants: |
Upload a cover letter and a resume.
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| Closing Date: |
May 8, 2025 |
| Benefits: |
UMBC offers a rich benefits package including the following for nonexempt regular employees.
Generous Leave which includes accruing the following for full time positions:
- 14 Days of Annual Leave (increases with years of service)
- 15 Days of Sick Leave
- 15 Holidays
- 3 Personal Days
Tuition Remission:
- 8 credit hours per semester
- Tuition remission at UMBC for eligible dependents after two years of FT employment
Additional Benefits:
- Life and disability insurance
- Retirement/Pension plan
- Professional development opportunities
- Wellness opportunities
- & Much more
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| Salary: |
Pay Range 10 (minimum: 48,138 maximum: 79,389) based on the University System of Maryland (USM) Pay Program.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
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| Hours: |
Full-time |
| Type: |
Regular |
| FLSA Status: |
Nonexempt |
| Equal Opportunity Statement: |
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. |
| Title IX: |
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. |
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Accommodation:
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If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
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| Work Authorization |
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. |