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Administrative Assistant II - Part-time

Apply now Job no: 494961
Work type: Staff Part-time
Location: UMBC Campus
Categories: Administrative/Professional, Administrative/Clerical Support

Department:

Sondheim Public Affairs Scholars Program

The Sondheim Public Affairs Scholars Program is one of UMBC's seven "Scholars Programs," which are opportunities and communities for high-achieving undergraduates that combine scholarships with thematic special coursework, programming, and mentorship. The Sondheim Program serves students who are interested in addressing society's most pressing problems, especially through careers in public service.
Responsibilities:

Under general supervision, the Administrative Assistant will provide administrative support to the Sondheim Public Affairs Scholars Program.

The incumbent will process and manage the program’s financial transactions to include:

  • Creating, maintaining, monitoring, and reconciling financial accounts for the program; 
  • Preparing purchase requisitions and payment requests;
  • Preparing student award paperwork;
  • Ordering supplies and equipment; and,
  • Maintaining purchasing card records.

Additional responsibilities and duties include:

  • Providing logistical and planning support for program events;
  • Preparing a weekly newsletter for students and assisting with preparation of other program correspondence, promotional materials, and reports, potentially including correspondence with current and prospective students;
  • Assessing and refining existing record-keeping systems while maintaining the confidentiality of student, personnel and financial records;
  • Ensuring the program website is up-to-date; and,
  • Other administrative duties as assigned.

Depending on experience and familiarity with the Sondheim Public Affairs Scholars Program, this staff member may be offered (but not bound to accept) additional hours at select times assisting with scholarship application review or prospective student recruiting activities.
Required Minimum Qualifications:
  • High school diploma or GED
  • Minimum of three (3) years of experience providing administrative support.
  • General computer proficiency.
  • Organized and detail-oriented.
  • Exhibit good communication skills and willingness to learn.
Preferred Qualifications: 

Experience working at UMBC or at another higher education institution strongly preferred.
Background Screening Statement:

A background check will be required.  
Special Instructions to Applicants:

Please upload a cover letter and resume.
Screening of Applications Begins: Application review will begin immediately and continue until the position is filled. 
Salary:

Pay Range 9 (Minimum: $22.41 to Maximum: $36.95) commensurate with qualifications and experience. Based on the University System of Maryland Pay Program 

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Hours: Part-time (15-18 hours per week during Monday-Friday UMBC business hours, with flexibility regarding particular days and hours). Work will be mostly on-site, with some opportunities for remote work as permitted by supervisor.
Type: Temporary, Contingent I
Additional Information: This is a temporary position.  Initial contract is for 12 months with the possibility of renewal. 
Benefits:  Benefits Summary
FLSA Status: Nonexempt 
 Equal Opportunity Statement:  UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation: 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
Work Authorization   As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Daylight Time
Applications close:

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