| Department: |
Residential Life
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| Position Overview: |
The person filling this position will contribute to the mission by providing critical support to the Executive Director for Residential Life and provide back up support to the central office team to help ensure the smooth functioning and continual improvement. The Executive Administrative Assistant will be expected to handle sensitive and confidential information with great discretion, as well as confidential student related information.
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| Why Work at UMBC? |
UMBC offers competitive compensation. This role starts at $48,138 - $63,764 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.
What is it like to work at UMBC? Check out Glassdoor or Indeed.
For 15 years in a row UMBC has been recognized as a Great College to Work For!
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| Telework: |
A hybrid telework schedule may be available.
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| Responsibilities: |
- Under general supervision, provide executive-level secretarial and administrative assistance to the Executive Director and the Office for Residential Life.
- Regularly handle matters of a highly confidential or sensitive nature. Ensures confidentiality of information.
- Provides supervisory guidance and instruction of office assistant support staff.
- Collaborate with campus-wide departments for program planning.
- Maintain the Executive Director calendar, scheduling appointments and coordinating all details for meetings.
- Make travel arrangements and prepare appropriate travel forms, registrations, bookings, and reimbursements.
- Act as intermediary for Office of Residential Life, interacting with officials, staff at all levels, students, and the public.
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| Required Minimum Qualifications: |
- High School Diploma or GED.
- Four years of secretarial experience.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
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| Preferred Qualifications: |
Comprehensive knowledge of and skill in the application of office practices, procedures, and equipment:
- of business English, spelling, grammar, and arithmetic
- of USM policies and procedures and the institution’s purpose, goals, and procedures.
- Working knowledge of and skill in the use of computer programs including Microsoft suite, Google suite, WebEx Teams, and BOX.
- Skill in composing a variety of correspondence; operating office equipment; managing filing systems; gathering and summarizing information; maintaining confidentiality
- Handling sensitive matters with discretion and tact
- Interacting with students, families, public, faculty and staff with courtesy and effectiveness
- Planning, organizing, prioritizing, and executing complicated and continuing assignments without instruction.
- Ability to communicate effectively both orally and in writing
- To understand and follow oral and written instructions
- To project a professional and positive image of the office and institution
- To make effective oral presentations
- To keep an individual's dignity central in all interactions.
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| Background Screening Statement: |
A background check will be required.
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| Special Instructions to Applicants: |
Upload a cover letter and a resume.
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| Closing Date: |
Open Until Filled |
| Benefits: |
UMBC offers a rich benefits package including the following for nonexempt regular employees.
Generous Leave which includes accruing the following for full time positions:
- 14 Days of Annual Leave (increases with years of service)
- 15 Days of Sick Leave
- 15 Holidays
- 3 Personal Days
Tuition Remission:
- 8 credit hours per semester
- Tuition remission at UMBC for eligible dependents after two years of FT employment
Additional Benefits:
- Life and disability insurance
- Retirement/Pension plan
- Professional development opportunities
- Wellness opportunities
- & Much more
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| Salary: |
Pay Range $48,138 - $63,764 based on the University System of Maryland (USM) Pay Program.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
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| Hours: |
Full-time |
| Type: |
Regular |
| FLSA Status: |
Nonexempt |
| Equal Opportunity Statement: |
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. |
| Title IX: |
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. |
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Accommodation:
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If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
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| Work Authorization |
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. |