| Department: |
Department of Marine Biotechnology
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| Position Overview: |
The Administrative Assistant II reports to the Chair of the Department of Marine Biotechnology and will provide administrative and financial support to the department.
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| Why Work at UMBC? |
UMBC offers competitive compensation. This role starts at $46,736 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.
What is it like to work at UMBC? Check out Glassdoor or Indeed.
For 15 years in a row UMBC has been recognized as a Great College to Work For!
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| Responsibilities: |
Administrative Assistant II reports to the Chair of the Department of Marine Biotechnology and will provide administrative and financial support to the department.
Financial support includes:
- P-card purchases, monthly P-card reconciliation.
- Vendor payments in PAW or USM Foundation reimbursements.
- Processing grant subawards, and journal entries, as necessary.
- Travel support includes hotel or conference booking.
- Pre-approval and reimbursement for traveler expenses.
Administrative support includes:
- Scheduling for the Chair.
- Recording meeting minutes.
- Department parking assistance.
- Creating appointment letters.
- Work with CNMS Shared Services Payroll for hiring faculty, student, or visiting scholars.
- Interacting with Institutional Animal Care and Use Committee (IACUC) and writing protocols in support of PI/Post-doc research projects.
- Provide administrative support for IMET, ARC, or CNMS administrative departments, as needed.
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| Required Minimum Qualifications: |
- High School Diploma or GED.
- Three years of progressive experience providing administrative support.
Note: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
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| Preferred Qualifications: |
- Bachelor of Science
- Experience with working for a higher educational environment or not-for-profit organization.
- Progressive experience in Accounts Payable, Procurement Card, Human Resources, or related responsibility.
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| Background Screening Statement: |
A background check will be required.
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| Special Instructions to Applicants: |
Upload a cover letter and a resume.
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| Closing Date: |
Open Until Filled |
| Benefits: |
UMBC offers a rich benefits package including the following for nonexempt regular employees.
Generous Leave which includes accruing the following for full time positions:
- 14 Days of Annual Leave (increases with years of service)
- 15 Days of Sick Leave
- 15 Holidays
- 3 Personal Days
Tuition Remission:
- 8 credit hours per semester
- Tuition remission at UMBC for eligible dependents after two years of FT employment
Additional Benefits:
- Life and disability insurance
- Retirement/Pension plan
- Professional development opportunities
- Wellness opportunities
- & Much more
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| Salary: |
Pay Range $46,736 to $61,906 based on the University System of Maryland (USM) Pay Program.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
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| Hours: |
Full-time |
| Type: |
Regular |
| FLSA Status: |
Nonexempt |
| Equal Opportunity Statement: |
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. |
| Title IX: |
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. |
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Accommodation:
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If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
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| Work Authorization |
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. |