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Business Services Specialist

Apply now Job no: 494506
Work type: Staff Full-time
Location: UMBC Campus
Categories: Administrative/Clerical Support, Business/Accounting/Finance

Department:

Administrative Shared Services Center 

Position Overview:

The Business Services Specialist for the Administrative Shared Services Office, reporting to the Business Manager, will work closely with the Office of the President, Office of Institutional Equity and Office of Government Relations and Community Affairs, providing business operations support.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts has 11 days of vacation as well as winter break, spring break, and personal days for regular full time roles.  Tuition remission is also available. 

What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2023 Great College to Work for…. In every category.

Telework:

A hybrid telework schedule may be available. 

Responsibilities:
The Business Services Specialist, under the supervision of the Business Manager, maintains the regular activities of business management services for departments within the Administrative Shared Services Center. This position supports payroll,
departmental staff onboarding, procurement requests to include purchasing and contracts, accounts payable, journal entries and travel. This position will also act as secondary support for financial and admirative needs in the Financial
Services department.
 
Specific responsibilities include:
  • Perform and oversees payroll time entry process on behalf of Administrative Shared Services Center departments
  • Coordinates personnel requirements with Human Resources, including but not limited to: Recruitment, on-boarding and off-boarding, classification/compensation
  • Manages procurement of goods and services on behalf of Administrative Shared Services Center departments, including but not limited to: purchase requisitions, establishing and maintaining supplier contracts, accounts payable and receivable
  • Performs essential accounting activities including, but not limited to: invoices for POs and contracts and payment requests, processing of journal entries.
  • Ensures that financial transactions are in accordance with applicable authority, policies and procedures
  • Maintain financial records within the electronic filing system for monthly reconciliation.
  • Monitor and respond to communications and questions from Shared Services Center departments.
  • Act as a secondary HR liaison for Financial Services Department as needed.
Required Minimum Qualifications:
  • High School Diploma or GED
  • Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing and personnel work

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Background Screening Statement:

A background check will be required.  

Special Instructions to Applicants:

Upload a cover letter and a resume.  

Closing Date: Open Until Filled
Benefits:

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

  • 11 Days of Annual Leave  (increases with years of service)
  • 15 Days of Sick Leave  
  • 15 Holidays
  • 3 Personal Days

Tuition Remission:

  • 8 credit hours per semester
  • Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

  • Life and disability insurance
  • Retirement/Pension plan
  • Professional development opportunities
  • Wellness opportunities
  • & Much more

Contingent II positions may include benefits

Benefits offered align with type (Regular, Contingent II, etc.) of position. 

Salary: Pay Range 11 based on the University System of Maryland Pay Program
Hours: Full-Time
Type: Regular
FLSA Status: Nonexempt
 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation: 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization:  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Daylight Time
Applications close: Open Until Filled

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