| Department: |
Dresher Center for the Humanities
Within the Drescher Center for the Humanities, this position supports the Humanities Scholar Program and the Linehan Artist Scholars Program.
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| Position Overview: |
The Administrative Assistant II will provide administrative support for two undergraduate specialty scholar programs, the Humanities Scholar Program and the Linehan Artist Scholars Program, and their directors.
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| Why Work at UMBC? |
UMBC offers competitive compensation. This role starts at $23,368 (based on a 20 hour work week) and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles (prorated for part-time positions). Tuition remission is also available.
What is it like to work at UMBC? Check out Glassdoor or Indeed.
For 15 years in a row UMBC has been recognized as a Great College to Work For!
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| Telework: |
A hybrid telework schedule may be available.
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| Responsibilities: |
Specific duties include:
- Utilizing PeopleSoft university systems for scheduling, finances, course advising and communications;
- Overseeing calendar coordination, payroll, recruitment and admission communications;
- Handling class and event scheduling;
- Coordinating catering;
- Making excursion and transportation arrangements;
- Overseeing office, reception and administrative/clerical needs as well as other business operations;
- Greeting visitors;
- Receiving and sorting incoming correspondence;
- Reading and editing outgoing correspondence as requested;
- Maintaining office, especially accounting and budget, records; and
- Performing other duties as assigned.
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| Required Minimum Qualifications: |
- High School Diploma or GED
- Three years experience providing administrative support
- Must have excellent verbal and written communication and customer service skills
Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
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| Preferred Qualifications: |
- Bachelor's Degree in Humanities or field related to the arts is preferred.
- The successful applicant will be organized, efficient, motivated, a good. listener, not afraid to ask follow-up questions, and a self-starter and team player.
- Attention to detail and ability to proofread and edit documents and spreadsheets.
- Ability to interact politely and effectively with diverse student, faculty and external parties in an efficient and clear manner.
- Ability to plan, organize, prioritize, and execute multiple and ongoing as well as new assignments with general instructions or be ready to ask follow-up questions.
- General knowledge and skill in the practical use of generally accepted business and bookkeeping practices and be competent and comfortable in working with spreadsheets, shared file systems, e-mail, PeopleSoft, Google
calendar and other on-line administrative systems such as 25Live Pro for room scheduling in standard use at UMBC.
- Familiarity with Microsoft Office systems including Word, Excel, PowerPoint, as well as Quicken, and Blackboard.
- Willingness to learn how to use WordPress to maintain program websites.
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| Background Screening Statement: |
A background check will be required.
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| Special Instructions to Applicants: |
Upload a cover letter and a resume.
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| Closing Date: |
Open Until Filled |
| Benefits: |
UMBC offers a rich benefits package including the following for nonexempt regular employees.
Generous Leave which includes accruing the following for full time positions (prorated for part-time positions):
- 14 Days of Annual Leave (increases with years of service)
- 15 Days of Sick Leave
- 15 Holidays
- 3 Personal Days
Tuition Remission
Additional Benefits:
- Life and disability insurance
- Retirement/Pension plan
- Professional development opportunities
- Wellness opportunities
- & Much more
Contingent II positions may include benefits.
Benefits offered align with type (Regular, Contingent II, etc.) of position.
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| Salary: |
Pay Range 9 (minimum: $23,368 maximum: $38,538 -- at 20 hours per week) based on the University System of Maryland (USM) Pay Program.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
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| Hours: |
Part-time / 20 hours per week - 3 days per week on campus |
| Type: |
Regular |
| FLSA Status: |
Nonexempt |
| Equal Opportunity Statement: |
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. |
| Title IX: |
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. |
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Accommodation:
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If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
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| Work Authorization |
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. |