| Department: |
College of Arts, Humanities and Social Sciences
Shared Services Center
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| Position Overview: |
The College of Arts, Humanities, and Social Sciences is seeking applicants with payroll experience and general business operations knowledge. The Business Services Specialist will provide services and transactional support to the CAHSS Dean's Office, as well as other departments within CAHSS.
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| Why Work at UMBC? |
UMBC offers competitive compensation. This role starts at $49,582 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.
What is it like to work at UMBC? Check out Glassdoor or Indeed.
For 15 years in a row UMBC has been recognized as a Great College to Work For!
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| Telework: |
A hybrid telework schedule may be available.
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| Responsibilities: |
Payroll Processing
- Organize and submit a high volume of payroll for all hires, transfers, terminations, or other actions for all employee types for various departments.
- Reconcile and analyze payroll reports looking for changes and/or discrepancies.
- Reconcile compensation expenses for all accounts and funding sources, including identifying, researching, and correcting errors in a timely manner or coordinating with Payroll to resolve complex issues.
- Academic year payouts: determine need, coordinate with retirement/resignation decisions, calculate, and process the payouts for faculty.
- Leave tracking and management, including processing leave payouts for terminated employees.
Position Management
- Manage active and inactive positions, ensure that faculty, staff, GA, and student positions are classified appropriately and available as needed for smooth payroll processing. Ensure terminations and temporary vacancies comply with HR policies, processing and submission of DBEs, retros, and other payroll-related functions for regular personnel changes or monitoring of grant funding.
- Maintain integrity of budgeted FTEs
Additional duties may include:
- Procurement
- PageUp - Hiring Liaison
- Travel and expense reimbursements
- Journal entries
- Review of current processes and procedures
- Other duties as assigned
It is understood that this position will be expected to cross train and may be required to shift duties within a broad range of business and administrative functions and services provided by the Shared Services Center.
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| Required Minimum Qualifications: |
Requires a High School Diploma or GED and six years of progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.
Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
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| Preferred Qualifications: |
- Ability to work in a fast-paced, rapidly changing environment.
- Excellent organizational, time management, communication (verbal and written), analytical, and critical thinking skills.
- Knowledge of USM policies and procedures.
- Ability to prioritize workflow.
- Experience with Peoplesoft Human Resources System, Peoplesoft Finance.
- Ability to take initiative and contribute to overall process improvements.
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| Background Screening Statement: |
A background check will be required.
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| Special Instructions to Applicants: |
Upload a cover letter and a resume.
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| Closing Date: |
Open Until Filled |
| Benefits: |
UMBC offers a rich benefits package including the following for nonexempt regular employees.
Generous Leave which includes accruing the following for full time positions:
- 14 Days of Annual Leave (increases with years of service)
- 15 Days of Sick Leave
- 15 Holidays
- 3 Personal Days
Tuition Remission:
- 8 credit hours per semester
- Tuition remission at UMBC for eligible dependents after two years of FT employment
Additional Benefits:
- Life and disability insurance
- Retirement/Pension plan
- Professional development opportunities
- Wellness opportunities
- & Much more
Contingent II positions may include benefits.
Benefits offered align with type (Regular, Contingent II, etc.) of position.
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| Salary: |
Pay Range 11 (minimum: $49,582 maximum: $81,782) based on the University System of Maryland (USM) Pay Program.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
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| Hours: |
Full-time |
| Type: |
Regular |
| FLSA Status: |
Nonexempt |
| Equal Opportunity Statement: |
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. |
| Title IX: |
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. |
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Accommodation:
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If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
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| Work Authorization |
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. |