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Business Operations Coordinator

Apply now Job no: 494002
Work type: Staff Full-time
Location: UMBC Campus
Categories: Administrative/Professional, Human Resources/Payroll, Business/Accounting/Finance

Department:

Office of the Provost

Academic Affairs Other Units Shared Services Center

Position Overview:

The Academic Affairs Other Units Shared Services Center (AAOU SSC) within the Office of the Provost is seeking a Business Operations Coordinator. Responsibilities include: leading a staff of six direct reports, day-to-day management of the center’s ticketing system and timely and accurate review and approval of all of the center’s transactions (i.e. HR, Payroll & Hiring, Finance, Accounts Payable, Procurement). This position will be the primary point of contact for all AAOU SSC escalations.

Why Work at UMBC?
  • This role starts at $61,000 
  • Has over 4 weeks of vacation as well as winter break, spring break, holidays, and 3 personal days
  • Tuition remission is also available.

What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2021 Great College to Work for…. In every category.

Telework:

A hybrid telework schedule is available.

Responsibilities:

Join the AAOU SSC!!! We are a centralized group that provides payroll and hiring assistance to departments under Academic Affairs. We serve as the subject matter experts on the University’s payroll, hiring, and general business processes. If you enjoy working in a fast-paced environment, please apply.

Specific responsibilities include:

  • Lead and direct a team of six direct reports, two of which are full-time regular staff, as well as two part-time staff and two seasonal full-time team members
  • Maintain confidentiality of all pertinent personnel information in accordance with state, federal and university policies
  • Manage the center's Request Tracker (RT) Ticketing system, reviewing tickets for accuracy and completeness, assigning tickets to AAOU SSC team members for processing, maintaining an RT tracking system to ensure timely completion and approval of tickets ahead of central office deadlines
  • Review and Approve all AAOU SSC transaction for submission to central offices
  • Review and Approval all Time Entry reports and Preliminary Gross Pay Reports on a bi-weekly basis
  • Research and respond to Central HR requests for information
  • Collaborate with AAOU SSC Assistant Director on anticipated SSC volume and staffing plans to ensure adequate coverage throughout the fiscal year
  • Primary Point of Contact for all AAOU SSC escalations
Required Minimum Qualifications:
  • Requires a Bachelor's Degree, preferably in Accounting, Business Management, Human Resources Management or a related field.
  • Two years of experience in Human Resources, Payroll, Accounting and/or a related area.
  • One year of supervisory experience.
Preferred Qualifications: 

• Experience serving multiple clients, units, or departments
• Experience/familiarity with payroll and hiring forms (i.e. I-9, W-4, etc.)
• Technologically savvy (ability to learn new processes, systems and software quickly)
• Experience using Google Applications such as Docs, Drive, Sheets, as well as experience using Microsoft Office products, specifically Word and Excel
• Strong customer service skills and the ability to prioritize, organize, problem solve, and manage time to meet deadlines/goals
• Excellent written and verbal communication, analytical and critical thinking skills
• Comfortable working remotely or in a virtual setting

Background Screening Statement:

A background check will be required.  

Special Instructions to Applicants:

Upload a cover letter and a resume.  

Closing Date: Open Until Filled
Benefits:

UMBC offers a rich benefits package.

Regular and grant funded regular positions (Full benefits summary click here):

Generous Leave which includes accruing:

  • 22 Days of Annual Leave  
  • 15 Days of Sick Leave  
  • 15 Holidays
  • 3 Personal Days

Tuition Remission:

  • 8 credit hours per semester
  • Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

  • Life and disability insurance
  • Retirement plans (including the choice of joining the pension plan)
  • Professional development opportunities
  • Wellness opportunities
  • & Much more

Contingent II positions may include some benefits

Benefits offered align with type (Regular, Contingent II, etc.) of position. 

Salary: Salary starts at $61,000, commensurate with qualifications and experience.
Hours: Full-time
Type: Regular
FLSA Status: Exempt
 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation: 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization:  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Standard Time
Applications close: Open Until Filled

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