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Business Services Specialist

Apply now Job no: 494512
Work type: Staff Full-time
Location: UMBC Campus
Categories: Administrative/Clerical Support, Business/Accounting/Finance


Office of the Provost - Academic Affairs Other Units Shared Services Center

Position Overview:

The Business Services Specialist, in the Academic Affairs Other Units Shared Services Center (AAOU SSC) will be primarily responsible for the day-to-day Accounting & Finance operations for the center’s 18+ units, as well as Human Resources and Payroll operations for our home department, and is the designated backup Payroll Preparer for other AAOU SSC staff, for all AAOU SSC assigned departments HR & Payroll operations.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts has 11 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available. 

What is it like to work at UMBC?  Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2023 Great College to Work for…. In every category.


A hybrid telework schedule is available.


Join the AAOU SSC! We are a centralized group that provides payroll and hiring assistance to departments under Academic Affairs. We serve as the subject matter experts on the University’s general business processes (Accounting, Budgeting, Finance, Human Resources, Payroll & Hiring, Procurement). If you enjoy working in a fast-paced, high volume, deadline driven environment, please apply.

Specific responsibilities include:

Accounting, Budgeting, Finance & Procurement

  • Generate, review, provide analysis and distribute monthly budget reports to AAOU SSC departments.

  • Prepares and processes payables, journal entries, etc.

  • Perform data analysis, revenue and expenditure tracking and reconciles expenses for all relevant accounts for all funding sources, including identifying, researching, and correcting errors in a timely manner

  • Participates in budget meetings with department Chairs/Managers/Directors for AAOU SSC departments, providing analysis/updates on budget progression

  • Participates in annual working budget process for AAOU SSC units at the direction of the Assistant Director and/or Director

  • Maintains records of budget request, amendments and analysis

  • Processes budget amendments for AAOU SSC departments via PeopleSoft Finance 

  • Collaborate with Procurement, Accounts Payable, Financial Services, and other University offices to ensure compliance with university policies and procedures and advise AAOU departments with respect to those policies

  • Reconcile expenses for all relevant accounts for all funding sources, including identifying, researching, and correcting errors in a timely manner

  • Enter/Process Payment Requests via PeopleSoft Finance/Paw Procurement System

  • Enter Requisitions into Paw Procurement system

  • Manage Purchase Orders

  • Receipt invoices against Contracts/Purchase Orders

  • Work with department/central offices and vendors to resolve issues related to purchase orders and invoices

  • Submit PO closure request

  • Other duties as assigned

Human Resources, Payroll & Hiring

  • Collaborates with Human Resources to ensure compliance with University policies and procedures, and advises department faculty and staff with respect to those policies.

  • Primary Payroll Preparer for AAOU SSC/Provost Office

    • Process bi-weekly payroll 

    • Responsible for accurate interpretation, processing, and review of time entry and other personnel data in PeopleSoft

  • Leads new hire onboarding process through completion for AAOU SSC/Provost Office

  • Prepares and processes the appropriate payroll and human resource paperwork for all hiring, transfers, terminations, labor distributions, or other actions for all employee types for AAOU SSC/Provost Office

  • Process leave payouts for terminated employees for AAOU SSC/Provost Office

  • Assist with reconciling compensation expenses for all accounts and funding sources, including identifying, researching, and correcting errors in a timely manner

  • Other duties as assigned

Required Minimum Qualifications:
  • High School Diploma or GED required

  • Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing and personnel work

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications: 
  • Experience serving multiple clients, units, or department
  • Familiarity with General Accepted Accounting Principles (GAAP)
  • Experience/familiarity with payroll and hiring forms (i.e. I-9, W-4, etc.)
  • Technologically savvy (ability to learn new processes, systems and software quickly)
  • Experience using Google Applications such as Docs, Drive, Sheets, as well as experience using Microsoft Office products, specifically Word and Excel
  • Strong customer service skills and the ability to prioritize, organize, problem solve, and manage time to meet deadlines/goals
  • Excellent written and verbal communication, analytical and critical thinking skills
  • Comfortable working remotely or in a virtual setting
Background Screening Statement:

A background check will be required.

Special Instructions to Applicants:

Upload a cover letter and a resume.  

Closing Date: For best consideration, please apply by May 3, 2024. This position will remain open until filled. 

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

  • 11 Days of Annual Leave  (increases with years of service)
  • 15 Days of Sick Leave  
  • 15 Holidays
  • 3 Personal Days

Tuition Remission:

  • 8 credit hours per semester
  • Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

  • Life and disability insurance
  • Retirement/Pension plan
  • Professional development opportunities
  • Wellness opportunities
  • & Much more

Contingent II positions may include benefits

Benefits offered align with type (Regular, Contingent II, etc.) of position. 

Salary: Pay Range 11 based on the University System of Maryland Pay Program
Hours: Full-time 
Type: Regular
FLSA Status: Nonexempt
 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   


If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization:  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Daylight Time
Applications close: Open Until Filled

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