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Executive Administrative Assistant I

Apply now Job no: 493990
Work type: Staff Full-time
Location: UMBC Campus
Categories: Administrative/Clerical Support


Registrar's Office

Office of Academic and Pre-Professional Advising

Position Overview: The Executive Administrative Assistant I plays an invaluable support role in the daily functions and operations of the Registrar’s Office and the Office for Academic and Pre-Professional Advising. Reporting to both the Assistant Vice Provost for Academic Advising and Student Success and the Registrar, the incumbent handles a large range of administrative responsibilities.
Why Work at UMBC?

UMBC offers competitive compensation. This role starts at 41,944 and has 11 days of vacation as well as winter break, spring break, and personal days for regular full time roles.  Tuition remission is also available. 

What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2021 Great College to Work for…. In every category.


A hybrid telework schedule may be available. 


Specific responsibilities include:

  • Primary P-Card and D-card user for both departments
  • Schedules meetings for both supervisors
  • Prepares reports for and assists in analysis of quarterly budget reviews
  • Assists with payroll/personnel processes
  • Oversees office operations and ensures that equipment, materials and space are used efficiently and effectively
  • Provides direct administrative coordination for UMBC/UMB School of Pharmaceutical Science Summer Internship Program
  • Arrange and manage travel arrangements and expenditures
  • Backup for EM Payroll and other administrative tasks
  • Other duties as assigned
Required Minimum Qualifications:
  • High School Diploma or GED
  • Four years secretarial experience
  • Comprehensive knowledge of and skill in the application of office practices, procedures and equipment
  • General knowledge of and skill in the use of word processing, database and spreadsheet software to produce documents and maintain information

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Background Screening Statement:

A background check will be required. 

Special Instructions to Applicants:

Upload a cover letter and a resume.  

Closing Date: Open Until Filled

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

  • 11 Days of Annual Leave  (increases with years of service)
  • 15 Days of Sick Leave  
  • 15 Holidays
  • 3 Personal Days

Tuition Remission:

  • 8 credit hours per semester
  • Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

  • Life and disability insurance
  • Retirement/Pension plan
  • Professional development opportunities
  • Wellness opportunities
  • & Much more

Contingent II positions may include benefits

Benefits offered align with type (Regular, Contingent II, etc.) of position. 

Salary: Pay Range 10 (starting at $41,944) based on the University System of Maryland Pay Program
Hours: Full Time
Type: Regular
FLSA Status: Nonexempt
 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   


If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization:  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Standard Time
Applications close: Open Until Filled

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