Jobs at UMBC

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Program Management Specialist

Apply now Job no: 493414
Work type: Staff Full-time
Location: UMBC Campus
Categories: Administrative/Professional, Program Coordination


 Chemistry and Biochemistry


The University of Maryland, Baltimore County (UMBC) is seeking a Program Management Specialist to serve as the Graduate Program Coordinator for the Department of Chemistry & Biochemistry. Reporting to the Department Chair and working closely with graduate students, the Graduate Program Director and administrative staff in the Graduate School, the incumbent will be responsible for coordination, outreach and administration of the departmental graduate student programs.

Specific duties include:

  • Serving as intermediary for Departmental Graduate Program Director, interacting with officials, staff at all levels, graduate students (enrolled and prospective) and the public 
  • Coordinating and controlling the collection of required application and support materials for prospective graduate students for the Chemistry Ph.D. and M.S. programs
  • Interpreting administrative decisions and policies for graduate students and transmitting directions and instructions based on authority delegated by the Director.
  • Managing student application and reviewing process, phone and e-mail responses to prospective students
  • Customizing special reports using statistical data for submission of graduate student training grant and other required drafts
  • Issuing DocuSign graduate assistantship contracts, health insurance enrollment and tuition remission forms as well as coordinating distribution of financial aid and scholarship materials to students
  • Coordinating the inventory and distribution of financial aid and scholarship materials and other publications
  • Processing graduate student travel requests and reimbursement
  • Coordinating and supporting submission of grants for extramural graduate training programs
  • Performing other duties as assigned

Required Qualifications:

Requires a Bachelor's Degree and two years experience in administrative staff work.

Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications: 

Strong verbal and written communications skills, commitment to exemplary customer service, multi-tasking experience and familiarity with spreadsheet and word processing software as well as document imaging and DocuSign forms. Experience working with students.

Background Screening Statement:

A background check will be required.  

Special Instructions to Applicants:

Please upload a cover letter and resume with your application.

Closing Date: August 16, 2021
Salary: Pay Range 10 (starting at $40,487) based on the University System of Maryland Pay Program
Hours: Full-time 
Type: Regular
FSLA Status: Nonexempt 
COVID-19 Vaccination: The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University System of Maryland (USM) recently announced that students, faculty, and staff on USM campuses this fall, including UMBC, are required to be vaccinated against COVID. As a prospective and/or a new employee at UMBC, you will be required to comply with the University’s vaccination protocol. Further information is available at:

UMBC offers a benefits package for regular and grant-funded regular employees including generous leave, excellent health, life, and disability insurance, retirement plans, tuition remission, on-site preschool, and numerous professional development and wellness opportunities.  Contingent II positions may include some benefits

Please note the Type and FLSA Status above to determine the benefits offered for this position.

 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. 
Accommodation:  If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Daylight Time
Applications close:

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