Jobs at UMBC

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Accounting Associate

Apply now Job no: 493494
Work type: Staff Full-time
Location: UMBC Campus
Categories: Business/Accounting/Finance


The Albin O. Kuhn Library & Gallery at the University of Maryland, Baltimore County


Reporting to the Business Services Specialist, the incumbent will support the accounting and receiving area of the Albin O. Kuhn Library & Gallery.

The candidate will be responsible for or will serve as a backup to the following tasks:

  • Prepare cash receipt documentation for daily deposit.
  • Process invoices in UMBC PAW for Library Serials and Monographs daily.
  • Serve as back up to Business Service Specialist with transactions recorded in Aleph. Staff will process requisitions, contracts, and payment requests for all Library Departments.
  • Process payment using the UMBC purchasing card (P-card) while maintaining backup documentation.
  • Process all Library supply orders using the purchasing card or PAW system.
  • Complete reconciliation for Library Revolving and Library Gallery transactions.
  • Monitoring transactions and budget for accuracy.
  • Serve as a P-Card reallocator to the Gallery staff.
  • Pick up, verify and distribute Library and Gallery paychecks biweekly.
  • Shipping and receiving postage using UPS world-ship for Library departments. 
  • Provide a professional level of customer services relating to inquires about payments by effectively communicating, whether verbally or written, with all parties involved.
  • Perform  other duties as assigned, including serving as back to the Business Service Specialist. 
Required Minimum Qualifications:

Requires a High School Diploma/GED and four years accounting clerical experience. Customer service experience and/or cash handling and payment processing experience.

Preferred Qualifications: 
  • previous supervisory experience
  • Knowledge of PeopleSoft and REX
  • Experience with Excel
  • Experience with Google Docs
Background Screening Statement:

A background check will be required.  

Special Instructions to Applicants:

Please upload a cover letter and resume. 

Closing Date: October 27, 2021
Salary: Pay Range 09 (starting at $37,863) based on the University System of Maryland Pay Program

This is a full time position, Monday to Friday.

Type: Regular
FLSA Status: Nonexempt 
COVID-19 Vaccination The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University System of Maryland (USM) recently announced that students, faculty, and staff on USM campuses this fall, including UMBC, are required to be vaccinated against COVID. As a prospective and/or a new employee at UMBC, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required at the start of employment. Further information is available at:

UMBC offers a benefits package for regular and grant-funded regular employees including generous leave, excellent health, life, and disability insurance, retirement plans, tuition remission, on-site preschool, and numerous professional development and wellness opportunities.  Contingent II positions may include some benefits

Please note the Type and FLSA Status above to determine the benefits offered for this position. 

 Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   


If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

Advertised: Eastern Daylight Time
Applications close:

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