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General Assistant for Business Operations - Part-time

Apply now Job no: 495118
Work type: Staff Part-time
Location: UMBC Campus
Categories: Administrative/Clerical Support, Police/Public Safety/Parking Control

Department:

The UMBC Police Department is comprised of experienced, diverse police professionals who provide full-service law enforcement responsibilities, police communication professionals who provide a first point of contact for police services and a highly-trained civilian staff who provide support for the Police Department mission. The Police Department is the cornerstone of a comprehensive institutional strategy to maintain a safe environment for our campus population of over 14,000 students, 3,000 faculty and staff, plus visitors.
Responsibilities:

This is a part-time position working 16-19 hours per week.

Schedule:  Weekdays - flexible schedule available.

Requires working in-person/on campus.  

Reporting to the Business Services Specialist, this position is responsible for:

  • Preparing weekly departmental deposits
  • Preparing and distributing campus billing and maintaining detailed records
  • Processing vendor invoices via University PCard & PAW Procurement
  • Coordinate the procurement process, including contracts, purchase orders & managing purchasing for the department
  • Serve as the department’s Inventory Property Custodian, managing sensitive and capital inventory
  • Coordinate logistics for departmental events and training sessions
  • Manage departmental office equipment: coordinate service requests, order supplies and monitor maintenance agreements
  • Coordinate work orders for facilities maintenance, repairs and small-scale projects
  • Maintain departmental filing systems
  • Other administrative tasks as assigned
Required Minimum Qualifications:

Education: Requires High School Diploma or GED

Experience: Two years of experience in administrative support, accounts payable, billing, or related areas. 

Must have:

  • Knowledge of MS Word and Excel 
  • strong organizational skills;
  • high attention to detail;
  • excellent communication skills;
  • professional demeanor;
  • ability to maintain a high level of confidentiality;
  • and the ability to work independently.
Preferred Qualifications: 

Procurement, billing & accounts payable experience preferred.
Background Screening Statement:

A background check will be required.  
Special Instructions to Applicants:

Please submit a cover letter and resume
Screening of Applications Begins: Screening of applicants will begin immediately and will continue until position is filled. 
Salary:

$23.00 per hour
Hours:

Part-time, 16-19 hours per week.
Weekdays - Flexible schedule available.

Requires on campus in-person work. 
Type: Temporary, Contingent I
Additional Information:

This is a temporary position.  Initial contract is for one year with the possibility of renewal. 
Benefits:  Benefits Summary
FLSA Status: Nonexempt 
 Equal Opportunity Statement:  UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.   

Accommodation: 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
Work Authorization   As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
   

Advertised: Eastern Standard Time
Applications close:

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